Transparent Pricing

A one-off setup, then a monthly fee per product.

No hidden Applysmarts fees. Your own cloud and AI usage costs are billed by your provider. No lengthy sales process. Start with one product and add more as you need them, all deployed inside your existing cloud setup.

STEP 1: REQUIRED SETUP

Core System Connection

Every deployment starts with our engineering team setting up a secure connection inside your existing cloud environment.

One-Time Engineering Setup
$3,500
Connection and Setup Fee
Monthly Retainer
$0/mo
Infrastructure maintenance included in product retainers

Includes: a secure connection set up inside your cloud environment, firewall configuration, verified access points, and an isolated environment for your data.

STEP 2: CHOOSE YOUR PRODUCTS

The Six Products

Choose only the products you need for your current reporting and audit obligations. See what each product does.

ProductSetup (One-Time)Monthly Retainer
01 · Incident Capture & Reporting
Turns shift notes and voice memos into draft NDIS reportable incident and aged care SIRS notifications, with the deadline tracked.
$2,000$350/mo
02 · Approvals & Escalations
Automatically reroutes approvals when someone’s unavailable, checks calendars, and records secure digital sign-offs.
$2,000$350/mo
03 · Policy Sign-Off & Comprehension Checks
Short checks on staff phones when a policy changes. Staff can’t be rostered on regulated tasks until they pass.
$2,000$350/mo
04 · Document Checking
Reads worker clearances, police checks, certificates and ID documents, and flags anything missing or expired.
$3,000$450/mo
05 · Cross-System Checks & Anomaly Alerts
Cross-checks your records for mismatches, for example NDIS support hours delivered against what’s billed, or Support at Home claims against services delivered.
$3,000$450/mo
06 · Evidence Store & Audit Export
A secure, permanent record of everything that happened, ready to hand to your auditor or regulator with one click.
$2,000$350/mo

All prices are in Australian dollars and exclude GST.

FREQUENTLY ASKED QUESTIONS

Do we need all six products?

No. Start with the product that fixes your biggest gap and add others later. Each one works on its own, and they share the same setup, so adding a product doesn’t mean paying for the connection again.

Why is there a monthly recurring fee if the system runs on our cloud infrastructure?

Even though the system runs inside your own cloud, your monthly fee covers our ongoing work as your outsourced AI operations and compliance support team. That includes keeping the AI performing well, fixing any connection issues, and keeping everything running securely.

What happens if a major federal or state regulation completely changes overnight?

We use a simple three-tier system for regulation changes, built into our agreements:

Tier 1: Small Updates — Covered by Your Retainer
Small changes, like updated thresholds, values, form fields or reporting deadlines, are updated remotely at no extra cost.
Tier 2: Bigger Changes — Fixed-Price Project
Bigger changes that need a redesign of data connections, approval chains or workflows are quoted as a separate fixed-price project, at a discounted rate for existing clients.
Tier 3: Major Changes — New Product
Major new legislation that introduces entirely new requirements may need an additional product.

Ready to get started?

Book a 30-minute call. We’ll work out which products you need first and give you a fixed-price proposal.