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Product 04

Document Checking

Reads identity documents, clearances, certificates and evidence packs. Pulls out the details that matter, checks the dates, and flags anything missing or expired before a person opens the file.

NDISAged CareAUSTRACChildcareASQA
Read & Check

Nobody should be reading a stack of PDFs to find one expired clearance.

Checking documents by hand is the slowest part of compliance work, and it’s where things get missed. Not because people are careless, but because it’s repetitive work under time pressure, and one expired date in a stack of forty looks exactly like the other thirty-nine.

This product reads the document, pulls out the fields you care about, checks the dates and conditions against what your sector requires, and flags anything that doesn’t hold up. Your reviewer opens a summary with the problems already marked, not a folder of scans.

WHAT IT DOES
  • Reads PDFs, photos, and scanned documents
  • Recognises the document types your sector actually uses
  • Checks expiry dates and alerts you before something lapses
  • Cross-checks details against the relevant public registers
  • Tells you exactly which field is the problem, not just that there is one
  • Files the result so it’s there when you need the evidence
USE CASES BY SECTOR
NDIS: worker screening clearances
Onboarding pack uploaded → clearance numbers and expiry dates pulled out → anything lapsed or missing flagged before the worker is rostered.
Aged Care: police checks and registrations
Staff file uploaded → police check dates and professional registration details pulled out → anything lapsing flagged before the next roster.
AUSTRAC: customer identity checks
Client ID documents uploaded → details extracted → sanctions and politically exposed person screening run → the customer record built for you.
Childcare: training certificates
Completion certificate uploaded → date and course checked → the worker’s record updated and the two-yearly refresher scheduled.
ASQA: trainer currency evidence
Professional development records uploaded → activity and hours extracted → filed against that trainer’s currency evidence.

What we deliver

Document typesSet up for the specific forms your sector uses.
What gets extractedThe fields that matter for each document type.
Checking rulesExpiry, format, and register cross-check logic.
Review screenExtracted details highlighted for quick human confirmation.
Register connectionsLinks to the public registers relevant to your sector.
RunbookHow to add a new document type yourself.
PRODUCT FACTS
Product04 / 06
Setup4–6 weeks
SectorsNDIS · Aged Care · AUSTRAC · Childcare · ASQA
OutcomeLess manual document checking
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Ready to check fewer documents by hand?

Tell us which documents your team checks by hand. We’ll scope the right setup for your obligations.

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